Students may drop and/or add courses during the registration and/or schedule adjustment period. See our list of important dates for more information.
To maintain confidentiality and student account security, we do NOT process drop/add requests via telephone.
If you receive financial aid grants or loans, you must check with the Mid's Financial Aid team before dropping courses. Dropping courses or dropping at certain times may cause changes to your financial aid award eligibility, requiring you to pay back some of your financial aid.
Request a review and notify Mid team members by completing the Withdraw Status Form so we can best support you and your goals. Complete this form if you plan to withdraw or drop courses and would like to determine what effect it may have on your financial aid and billing. It may also be completed if you have already determined you are going to withdraw or drop courses.
During a defined period at the beginning of each semester, students may drop courses from their schedule without penalty or charge. Dropping a course removes it from the student’s transcript entirely—as if it were never there.
After this drop period, students may withdraw from courses. A withdrawal from a course places a “W” grade on the student’s transcript and the student is responsible for the entire cost of the course.
NOTE: There are a number of important factors (ex. financial aid implications, Satisfactory Academic Progress toward a degree, etc.) that heavily influence the decision of whether or not to withdraw from a course. Withdrawing from a course is an irrevocable choice and the College strongly encourages students to discuss these decisions with their Mid Mentor and Financial Aid before proceeding.
A backdated drop occurs after the defined drop period and removes courses from a student’s record when such action is warranted based on unusual, unexpected, and extenuating circumstances. In most cases, these circumstances are out of the student's control and prevent the student from completing the courses. In these rare instances, backdated drops allow a student to drop a course (have it removed from their transcript and reverse the charges for the courses) after the normal drop period.
NOTE: As with the decision to withdraw, there are a number of factors that determine whether or not a backdated drop is appropriate for a student (ex. financial aid implications, loan payback, return of funds, etc.). In some cases, receiving a backdated drop may result in the student owing money to the College. The College strongly encourages students to discuss these decisions with their Mentor and Financial Aid before proceeding.
Students who believe that a backdated drop from their courses is warranted must submit a formal request with proper documentation.
If approved, the course(s) is removed from the student’s transcript and the charge for the course is reversed. The impact of the charge being reversed will depend on the way in which the course was paid for and whether or not the student has an existing balance. The financial impact of a backdated drop can be significant and may change loan status or repayment, Satisfactory Academic Progress, or balances due to the College. Students should discuss the implications with their Mentor and Financial Aid prior to submitting their request for a backdated drop.
Backdated drops are fairly uncommon and are a last resort (after working with faculty and making appropriate accommodations) to resolve a situation. Students may be considered for a backdated drop based on unusual, unexpected, and extenuating circumstances. In most cases, these circumstances are out of the student's control and prevent the student from completing their courses.
Backdated drops are typically not granted for a single course from a student’s course load because the circumstances that would warrant a backdated drop would likely mean that the student cannot complete any courses.
Backdated drops are typically not granted after 75% of the course has been completed (about week 12). A backdated drop is generally a last resort to resolve an unexpected circumstance and students near the end of a term should work with their faculty to complete the course on schedule or request an Incomplete grade so they have additional time to complete the course.
While not exhaustive, the following circumstances provide a good set of guidelines for who might be eligible for a backdated drop.
The following reasons are not accepted:
It is vital that the student submit clear documentation of the circumstances that led to their request for a backdated drop. Proper documentation is the only way that the committee can determine the merits of the request.
All information related to the request should be submitted by the student. Requests submitted by another person on behalf of the student should only be submitted in cases of the student’s incapability to submit information on their own.
While each situation is unique, these are the documents that will be necessary in most cases.
By submitting a request for a Backdated Drop, you understand and submit to the following
Each situation is unique and students pay for courses in any number of combinations and with multiple sources. Here are a few common payment/refund scenarios, but these examples do not cover every situation. The College strongly encourages students to discuss these decisions with their Mid Mentor and Financial Aid before proceeding.
Approval of a backdated drop is not automatic. Each request is reviewed in the context of the information provided along with consideration of the documentation submitted. Generally, the College will not contact the student for additional information but will evaluate the request based on the documents provided.
Backdated Drop Request Process
If the student is dissatisfied with the determination, they may file an appeal with the Appellate Board. The petition must be filed within five (5) business days of receiving the written final determination. Any party that files an appeal must do so, in writing (email is an acceptable method of delivery), to the Vice President of Student Services. Other parties will be notified that an appeal has been filed and forwarded to the Appellate Board for consideration. Within fifteen (15) business days, the Appellate Board will determine if the request is timely and has merit; an Appeal decision will be rendered by the Board within an additional fifteen (15) business days.
The original findings are acknowledged to be reasonably and appropriately determined. Therefore, the only grounds for appeal are