Campus Alert: Harrison Construction! Visitors should use the appropriate campus entrance. For classes, use the Mannsiding Entrance. For Student Services, use the S. Clare entrance. Renovation Info

Web and Technology Accessibility Policy

(updated 09.11.19)

Commitment to Accessible Design

Mid Michigan College (Mid) is committed to provide equal opportunity and accessibility to its educational and administrative services, programs and activities. This includes assurance that our web, online learning materials, and electronic information technologies are informative, educational, and accessible to everyone. It is critical that we provide transparency and equality in our opportunities regardless of situation or disability. Adapting Accessible Design in Web, online instructional materials and electronic information technologies minimizes information barriers that impede the success of our entire campus community. To this intent, Mid works to broaden accessibility and adaptability in our online learning materials, Website, and electronic information technology that can be measured against the requirements of Section 508 of the Rehabilitation Act of 1973, the Americans with Disability Act of 1991 and Web Content Accessibility Guidelines (WCAG) of the World Wide Web Consortium (W3C), to determine and ensure accessible design.

Mid reaffirms its commitment to Accessible Design through the Policy stated below.The Policy intends to help cultivate continuous improvements to accessibility in our web, online learning, and electronic information technology. Efforts focus on addressing areas of non-compliance, establishing timeframes for corrective action, and providing a centralized area for education, training, guidance, and compliance support.

Policy Statement

To ensure that Web, online learning, and electronic information technology is accessible to all members of the College community including students, prospective students, employees, guests, and visitors (particularly those with visual, hearing, or manual impairments or who otherwise require the use of assistive technology to access information), Mid Michigan College follows the accessibility standards set forth in Section 508 of the Rehabilitation Act of 1973, the Americans with Disability Act of 1991 and the Web Content Accessibility Guidelines (WCAG) 2.0 levels A and AA of the World Wide Web Consortium (W3C). Further, these standards are used to measure the accessibility of all Web and electronic information technology purchased, developed, maintained or utilized by the College in its educational and employment activities.

This ensures that all students, faculty, staff, applicants, and members of the public with disabilities have equal opportunity to access and utilize informational materials, technologies, and technology-related services, except when doing so would impose an undue burden on the College or require a fundamental alteration.

Scope

This Policy applies to all web materials and content for Mid including but not limited to services, administration, course instruction, online learning, departmental programs and activities, web resources, and all electronic informational technology that is purchased, developed, maintained or utilized by the College.

Web and Electronic Information Technology Task Force

The Web and Electronic Information Technology Task Force (Task Force) was created to help develop and manage this Policy and operates under the direction of the President. The Task Force is comprised of members of Mid Staff including the President, Associate Vice President/Chief Information Officer, Associate Vice President of Security Operations & Systems, Associate Vice President of Strategic Communications, Director of Programming Innovation, Associate Dean of Online Learning, Director of Security Operations & System, as well as full-time faculty from various disciplines.

The Task Force, with the support of the President, has appointed an Accessibility and Online Learning Coordinator and two Deputy Coordinators. These individuals are charged with implementation and enforcement of this Policy and commitments relating to accessibility. The Task Force ensures that these individuals receive sufficient resources and authority required for coordination, implementation, and enforcement of this policy.

Accessibility coordinators

Anthony Freds

Associate Vice President/Chief Information & Organizational Development Officer
Web and Online Learning Accessibility Coordinator
1375 S. Clare Ave, Harrison, MI 48625 Room 128
2600 S. Summerton Ave., Mount Pleasant, MI 48858 Room 172
(989) 386-6622 ext. 102 or (989) 317-4602
afreds@midmich.edu

Robert Tefft

Systems Integration Programmer
Web Accessibility Deputy Coordinator
2600 S. Summerton Rd., Mount Pleasant, MI 48858 Room 172
(989) 386-6622 ext. 141
rtefft@midmich.edu

Marisa Wier

Associate Dean of Online and Distance Learning
Online Learning Deputy Coordinator
2600 S. Summerton Rd., Mount Pleasant, MI 48858 Room 267
1375 S. Clare Ave., Harrison, MI48625 Room 212
(989) 386-6622 ext. 101
mwier@midmich.edu

Technical Standards for Ensuring Accessibility

To ensure the College’s accessibility is in alignment with industry standards, all Web, online learning content, and electronic information technology including web pages, websites and web-based software published, hosted or used (including remotely hosted video-sharing websites such as YouTube or other open sources), software, hardware, databases, multimedia, and classroom/office technology used by the College conforms to the guidelines outlined in Section 508 of the Rehabilitation Act, as well as the Web Content Accessibility Guidelines (WCAG) 2.0 levels A and AA published by the W3C.

The Web and Online Learning Accessibility Coordinator and Deputies facilitated an accessibility audit of the College’s website and online learning management system based against the standards, set forth above. The information obtained from the audit was shared with the Task Force and a Corrective Action Plan was created for areas of non-compliance and included a timeline for implementation.

The College understands that achieving accessibility compliance is a continuous and ongoing process. Therefore, the Coordinator and Deputies conduct semi-annual audits of the College’s website, online learning management system, and electronic information against the technical standards adopted by this Policy. The audits are intended to examine the accessibility and usability of information, technology and resources provided by the College. All areas of deficiency are documented and evaluated. Corrective action plans are developed to address all accessibility issues, targeting high-priority areas of non-compliance, first.

Accessibility Adoption and Training

The accessible standards outlined in Section 508 of the Rehabilitation Act and the Web Content Accessibility Guidelines (WCAG) 2.0 are adopted at levels A and AA by all areas of the Colleges. With assistance from the Accessibility Coordinator, any areas of non-compliance are addressed by a corrective action plan, including timeframes. Failure to adopt such standards exposes the College to potential legal liabilities and creates communication barriers to external audiences and would diminish the College’s efforts in providing equal opportunity to its educational and administrative services, programs and activities. To help facilitate adoption campus wide, the College offers instructor-led and web-delivered technology accessibility training. These trainings are facilitated, entirely or in part, by individuals such as the College’s Web and Online Learning Accessibility Coordinator and Deputies who have sufficient knowledge, skill, and experience to understand and employ the technical standards adopted by this Policy.

Training is provided to all pertinent personnel (e.g. content developers such as faculty, staff, administrators, student employees, and information technology personnel) responsible for developing, loading, maintaining, or auditing web and online content and functionality. Trainings focus on, but are not limited to, information on this Policy, the technical standards adopted, each person’s role and responsibility in ensuring that web design, online course content, multimedia videos, documents, and technology is accessible to students, employees, guests, and visitors. Trainings are ongoing and provided in stages as the College continues to work through implementation of the Policy, conducts audits and continues to broaden accessible design in our Web and information technologies. Trainings also extend to staff members and student workers at the Technology Services Helpdesk, which equip them to address the needs of individuals using assistive technologies. The College also proactively reaches out to subsets of faculty that teach high demand classroom courses in order to offer training and support related to the creation of accessible course content. Training sessions are made available at Faculty Welcome Back Day and Professional Development.

To ensure that all members of the campus community have the most up to date information and resources to help facilitate accessibility, the College has established an Accessibility website which contains information regarding the ongoing work of the Coordinators and Task Force, policies, training resources, videos/materials, as well as information on how to report accessibility barriers.

Web Content

The Mid website is the most substantial communication tool that the College possesses. Hundreds of pages must be managed and in conformity to the accessibility standards adopted by this Policy. This task is the responsibility of all College employees. The Strategic Communications team is charged with facilitating the implementation to ensure that all content placed on the web is accessible to everyone.To this end, the Team conducts annual web audits, which encompass every page of the College’s website. Upon implementation of this Policy, all content (new and old) is measured against the standards adopted by this Policy. Initially, any new content is reviewed by Strategic Communications to ensure that it is accessible and conforms to the standards adopted prior to publication.Next, old content undergoes a web audit and content that does not conform is corrected. Yearly audits of the College’s web pages are conducted.Content accuracy is ensured by the appropriate departmental or academic employee(s). Content and any other recommended changes are implemented by the Strategic Communications team. Prior to the final approval of each page, the Strategic Communications team members use a digital accessibility checker to verify that accessibility standards are met. Should a page not meet accessibility standards as defined by this Policy, the Page is revised prior to publication.

Anyone with access to edit pages of the College website receives the appropriate training to ensure that they understand accessibility standards adopted by this Policy, how to check for digital accessibility barriers, and how to update web pages in alignment with accessibility guidelines.

Procurement

With implementation of this Policy, newly purchased and established contracts up for renewal relating to electronic technology, software, or hardware procured by the College and used by its community shall conform to the relevant technical accessibility standard adopted, as long as the technology is commercially available and its purchase does not result in undue financial and administrative burdens or fundamental alterations. If a product is available but does not meet all of the relevant accessibility provisions of WCAG 2.0 levels A and AA, Mid Michigan College procures the product that closest meets the standards unless an exception has been granted or the purchase would result in undue financial and administrative burdens or a fundamental alteration. In specific situations where compliance is not possible, carefully defined exceptions to accessible procurement may be granted by the Web and Online Accessibility Coordinator.

The College has established and implements a process to ensure that electronic technology, software, and hardware purchased by the College is accessible.

Procurement Considerations - Electronic and Information Technology

This includes:

  • Language in all technology contracts shall necessitate contractors to comply with the technical standards adopted by the College in this Policy; to promptly respond and resolve accessibility complaints; and hold the College harmless in the event of claims arising from inaccessibility. Contractors may also be required to provide accessibility testing results and written documentation verifying product accessibility, such as providing a Voluntary Product Accessibility Template, or VPAT.
  • A means to determine whether any provision of the College’s electronic technology, software, or hardware would result in undue financial hardship, administrative burdens or a fundamental alteration
  • A process for requesting and granting/denying an exception
  • Criteria for equally effective acquisitions of technology access that are approved for exception

Communication of Current and Future State

Our intent is to build a culture of awareness and support that accomplishes the tasks outlined in this Policy. This ensures that Web, online learning materials and electronic information technologies are informative, educational, and accessible to everyone. To assist with this endeavor, the College has created an Accessibility website. Further, on the College’s homepage information is provided and linked to the accessibility website that provides instruction to individuals that incur an accessibility barrier on how to report and request that content and/or functionality be made accessible or provide equally effective alternate access.

Reporting Accessibility Barriers

When accessibility barriers are discovered, individuals are encouraged to file an Accessibility Barrier Report. To make reporting of inaccessible web content easier, the Strategic Communications Team has placed a link at the bottom of each web page that routes to the Report form. Further, within the College’s online learning system, Moodle, a similar link is available at the bottom of each page that routes to the Report Form.The College understands that despite continuous efforts, barriers to accessibility can emerge and can only be redressed when brought to the proper College Officials’ attention. Reported barriers are routed to the proper College Official. Typically, the issue is addressed within three (3) business days of submission of the report.If remediation cannot be accomplished within this time frame, the College notifies the Reporter on the status of the remediation, time frame that is anticipated for completion, and discuss options for equally effective alternate access. For general questions regarding identified barriers, individuals may email ada@midmich.edu .

Filing a Formal Grievance

Mid has adopted internal grievance procedures which provide a venue for a prompt, equitable, and impartial resolution of grievances alleging any action prohibited by the Americans with Disability Act of 1991, Section 504 or 508 of the Rehabilitation Act of 1973. These procedures apply to complaints of inaccessibility or discrimination/harassment on the basis of disability. They pertain to all members of the campus community including: students, faculty, staff, employment and admission applicants, vendors, contractors, and third parties. A formal grievance may be filed using the online ADA Grievance Form Additional information regarding Mid’s ADA/Section 504 Policy Statement and Grievance Procedures is also available.

Campus Points of Contact

Individuals with questions about this Policy or about online learning content, Web, or electronic information technology, should contact one of the Web and Online Learning Coordinators listed below:

Anthony Freds

Associate Vice President/Chief Information & Organizational Development Officer
Web and Online Learning Accessibility Coordinator
1375 S. Clare Ave, Harrison, MI 48625 Room 128
2600 S. Summerton Ave., Mount Pleasant, MI 48858 Room 172
(989) 386-6622 ext. 102 or (989) 317-4602
afreds@midmich.edu

Robert Tefft

Systems Integration Programmer
Web Accessibility Deputy Coordinator
2600 S. Summerton Rd., Mount Pleasant, MI 48858 Room 172
(989) 386-6622 ext. 141
rtefft@midmich.edu

Marisa Wier

Associate Dean of Online and Distance Learning
Online Learning Deputy Coordinator
2600 S. Summerton Rd., Mount Pleasant, MI 48858 Room 267
1375 S. Clare Ave., Harrison, MI48625 Room 212
(989) 386-6622 ext. 101
mwier@midmich.edu

 
Back to the top