Campus Alert: For updates on Mid Michigan College's response to COVID-19, visit Mid’s Study Safe, Stay Healthy webpage.

Employee FAQ

Thank you for your patience and assistance as the College works to respond to the rapidly-evolving COVID-19 situation.

At this point, College leaders maintain careful contact with partners at Michigan Department of Health and the Governor's office. We have and will continue to adhere to the cautious advice and direction of these entities.

Such precautions include:

  • Restricting gatherings to accepted attendee levels and to necessary attendees only
  • Reconsideration of all work-related travel
  • Accommodations for those at elevated health risk
  • Increased remote work and delivery of student services and courses
  • Additional disinfecting practices and social distancing on campus facilities

Mid's course offerings include a mix of online, hybrid, and on-campus courses. The College’s plan also includes a mix of on-campus and online resources, academic supports, and services to help students succeed.

The College's Study Safe, Stay Healthy COVID Response Plan includes a variety of measures based on scientific and expert recommendations to limit exposure and maintain a clean environment.

Despite the ability for students to return to campus, the College recognizes that students are still being impacted by the COVID-19 crisis. To help students during this difficult time, Mid is disbursing federal CARES Act funds to qualified students. Additional information can be found at midmich.edu/cares.


Don't see your question answered below?

Want to contribute your ideas, participate in planning, or add to the list of what is being considered? We want to involve you!

Use the Question/Feedback Form below to submit unanswered questions, share ideas for how we can serve you more effectively, or offer feedback. We will continue to update this page and thoughtfully consider all submissions we receive.

COVID-19 safety at a glance

Quick Reference for Questions about Campus Attendance, COVID reporting, etc.

Quarantine, Testing, and Attendance Recommendations

These are general guidelines in working through possible COVID-19 situations. However, if you have questions that fall outside these parameters or are unusual in nature, contact Tricia Farrell, Director of College Compliance & Ethics, at (989) 386-6622 x394 or mfarrell@midmich.edu to work through your situation. By following these guidelines, our hope is to control the impact of COVID-19 on our campuses and maintain safe conditions for those on campus.


Isolation vs Quarantine

  • People who have been exposed to the virus and are exhibiting symptoms should ISOLATE (remain apart from others).
  • People who have been exposed (close contact*) to the virus, but are not exhibiting symptoms should QUARANTINE (limit contact from others, stay away from others outside of household).

If you are feeling ill

If you are feeling ill and COVID-19 symptoms** exist, do not come to campus. Quarantine and consider getting tested. Remain off campus while awaiting test results.


If you have been in close contact* to someone who has tested positive for COVID-19

Submit a COVID-19 Self Report Form, quarantine, and monitor for symptoms for 14 days from the day after exposure. If you show symptoms of the virus** you should immediately isolate and get tested.


Testing after possible exposure

If you are quarantining because you have been exposed (close contact*) to someone who has tested positive for COVID-19, but you do not have symptoms**, it is recommended you wait at least 5 days from the beginning of quarantine before getting tested. If you have a negative test result, Health Department guidelines still recommend quarantining for the entire time period.


If you have been tested for COVID-19 and are awaiting results

Complete the COVID Self Report Form and quarantine until you receive results. Exceptions apply in cases of people getting regularly tested for employment reasons: ie. Long-Term Care Facilities' employees who are being tested weekly per the Governor’s Executive Order.


If you test positive for COVID-19

If you have tested positive for COVID-19, submit a COVID-19 Self Report Form, stay home, and Isolate from everyone in your household for 10 days. The 10 day isolation is generally 10 days from when symptoms** first appeared and/or from your positive test result. Individuals within your household or those whom you have been in close contact* will be required to quarantine. If you do not isolate from members of your household, their quarantine period will be extended.


If you have received the COVID-19 vaccination and have been in close contact* with someone who has tested positive for the virus

Fully vaccinated persons who meet the criteria below are no longer required to quarantine following an exposure to COVID-19. Individuals should keep their COVID-19 Vaccination Record Card accessible to confirm their exemption from quarantine.

The immune period begins two weeks after vaccination.

  • If given a two-dose vaccination series, immunity builds two weeks after the second dose.
  • If given a one-dose vaccine, immunity builds two weeks after that dose

Based on the above, you may be exempt from quarantine, provided you do not have any COVID-19 symptoms**.


*Close Contact Definition

Close contact is defined as being within approximately 6 feet of a COVID-19 compromised individual for 15 minutes, including brief encounters in a 24-hour period totaling 15 minutes or more even with a face covering; OR having direct contact with infectious secretions of a COVID-19 case (e.g. being coughed on).

Examples of close contact

  • Caring for, living with, or visiting someone who has COVID-19
  • Being near someone who has COVID-19 in a confined space without wearing a face covering

**COVID -19 Symptoms

Symptoms may appear 2-14 days after exposure to the virus. Common symptoms are

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea


FAQ

How does the most recent Emergency Order issued by the Michigan Department of Health and Human Services impact current practices?

The new order is similar to the one it replaced so the College and course instruction, will largely continue operating as we have been recently. Please contact your supervisor if you have any questions.

Employees will return to campus beginning Monday, June 14 and follow the below work schedule.

  • Now through Friday, July 30: 7:30am - 5pm Monday - Thursday
  • Beginning Monday, August 2: 8am - 4:30pm Monday - Friday

At this time, the Fall 2021 semester will feature a mix of face-to-face, online, and hybrid courses available to students.

Please check your MidMich email regularly and visit www.midmich.edu/covid for updates. Contact your supervisor for details specific to your department.

Guidance for on campus interactions.

Teams have returned to working on campus as of Monday, June 14.

Services across the College are available on campus for students and community members, and face-to-face meetings are available if that is their preference.

If employees are able to accomplish tasks or resolve needs using remote technologies, like Zoom, even while on campus, they are encouraged to do so.

To keep employees safe, Mid is continuing the following protocols.

  • Until further notice in-person meetings will be minimized to the extent possible and virtual meetings (or at a minimum the option to attend virtually) are encouraged.
  • In-person employee gatherings should adhere to social distancing guidelines, which recommend staying 3 feet apart from one another.
  • Employees are to refrain from sharing workspaces within areas.
  • Meal times and breaks should be staggered to avoid having larger groups of employees together at one time.

What healthcare provisions and BCBSM benefits should I know about?

  • BCBSM will waive prior authorizations for diagnostic tests and for covered services that are medically necessary and consistent with CDC guidance if diagnosed with COVID-19. BCBSM will also make dedicated clinical staff available to address inquiries related to medical services, ensuring timeliness of responses related to COVID-19.
  • BCBSM will cover the full cost of medically necessary diagnostic tests that are consistent with CDC guidance related to COVID-19. BCBSM will cover, with no cost share to the member, the appropriate medically necessary diagnostic testing for COVID-19, where it is not covered as part of the Public Health Service response, and ensure patient testing and any subsequent needed care are done in close coordination with federal, state and public health authorities.
  • BCBSM will increase access to prescription medications by waiving early medication refill limits on 30-day prescription maintenance medications (consistent with members' benefit plan) and encouraging members to use 90-day mail order benefits if available. BCBSM will also ensure formulary flexibility if there are shortages or access issues. Patients will not be liable for the additional charges that stem from obtaining a non-preferred medication for COVID-19 Treatment.
  • BCBSM will expand access to telehealth and its 24-hour nurse hotline. Given the nature of the COVID-19 epidemic, seeking in-person medical care may lead to further spreading of the virus. BCBSM will encourage the use of virtual care and will also facilitate member access and use of nurse/provider hotlines.

Mid Michigan College's BCBSM plan already includes a free 24 Hour Nurse Line (1-800-775-BLUE / 1-800-775-2583) and covers online doctor visits. Seeking virtual consultations for flu-like symptoms is a safe step for members who want to talk with board-certified doctors and can help avoid the spread of illness in physician offices and emergency room settings. For more information about BCBSM's free 24-Hour Nurse Line and signing up for BCBSM Online Visits, click here.

If you have any questions or concerns about these changes, or any other aspects of your BCBSM Simply Blue PPO qualifying High Deductible Health Plan, contact HR.

What guidance is there for work-related travel and conferences?

Many conferences have already been canceled, but for those that remain scheduled, the decision about whether or not to attend is up to you. We understand if you want to cancel.

If you need to cancel reservations made through the Purchasing Office, please do so soon. If you purchased reservations/conference fees using a College card or personal card, request refunds directly from the contracted parties.

If you have recently canceled travel plans through the purchasing office, the Purchasing Office is working diligently with the respective airlines and conference providers to secure refunds and flight credits/vouchers for all scheduled trips. As we process various reservations, the purchasing team will forward the results to you.

If there are any questions, feel free to contact Dennis Adler.

How should I respond to student questions about Mid's COVID-19 response?

There are Student FAQ pages available for specific upcoming semesters that have a lot of answers that you can use to respond to students. If you don't see a question listed, submit a question form on that page so that we can get it added.

Students asking questions about individual instructor plans or courses are best handled by the course instructor. Please refer the student appropriately.

If you are unsure what communications have been sent to students or you would like additional help, contact Tricia Farrell.


How will the College communicate with me about important changes and updates?

We want you to stay informed and aware. The College will continue emailing updates to employees as they are available. In order to maintain consistent, real-time updates to all employees, we’ll be managing this Employee FAQ page.

How can I get answers to my questions or share my ideas?

It is a busy time and we are grateful for the patience and respect already shown by the College’s employees. We want to make sure that you are heard!

Please complete the Employee Questions and Ideas Form to submit your thoughts and questions. This way, we can share answers with all employees at once.

Your ideas will be directed to the appropriate department, division, or committee for review and consideration.

Beyond that, please continue to participate in shared governance meetings and departmental/divisional meetings.

What College-sponsored events have been canceled?

In light of the continuing pandemic, Mid's COVID-19 Taskforce has decided to limit Mid events. As you know, external groups are not allowed to hold meetings or events on campus. The intent is to limit the number of people gathering together and to reduce the risk of exposure and spread.

Attendance at Mid-sponsored events is currently limited to necessary students and employees only. Community members are not allowed to attend Mid-sponsored events. In addition to social distancing, food and/or drink should not be served at these events so that masks may be worn at all times.

Are there any special provisions for medical leave and pay during this time?

Yes.

Emergency Fund Resources

Recognizing that COVID-19 has added new burdens to some employees, we are making an interest-free loan of up to $250 available to each employee of the College. These loans may be paid back through small increments using payroll deduction. Please contact me or Vice President Lillian Frick if you would like to arrange for such a loan confidentially.

Hour Borrowing for Sick Leave

Employees who have exhausted their leave time, or who are still on their probationary employment period may borrow up to 80 hours of leave time, specifically for situations resulting from COVID-19.


What about the campus grounds and trails?

Events are not being scheduled at this time. However, the College's trail system and restroom access in the Poet Family Outdoor Education Center remain open and available.

What if I took College property/technology home while working remotely?

Teams have returned to working on campus as of Monday, June 14.

Any College property/technology taken home for the purposes of remote work should be returned to campus as soon as possible.

Please follow the procedure below when returning property/technology.

  • Details coming soon!

Can I come to campus safely? Are buildings open?

Campus is open to students, visitors (community members, vendors, etc.), faculty, and staff based on course scheduling. These hours of operation are likely to differ from pre-COVID operating hours. If you need to access campus facilities outside of regular business hours (through July 30 7:30am-5pm Monday-Thursday) or your course schedule, contact Safety & Security to ensure access will be available.

#CampusClear Self-Screening App

As part of our comprehensive strategy for controlling the spread of COVID-19 on campus, we have deployed #CampusClear, a daily self-screening app.

  • Fully vaccinated persons do not need to complete #CampusClear self-screenings prior to coming to campus.
  • For those that are NOT fully vaccinated, we strongly encourage that you complete the #CampusClear self-screening prior to coming to campus.

To get started, download the app from the app stores.

Apple Play Store

Google Play

We encourage you to enable notifications from the app. There will only be 1 notification each day to prompt you to take the self-screening survey.

Once you've downloaded #CampusClear, log in by entering your MidMich email address. You'll receive an email confirmation, and after clicking the confirmation link in the email, you will have access to the app.

If you do not have a smartphone, you may log onto the #CampusClear website to complete your screening using this link.

There will be signs at all entry doors with QR codes so visitors can download the app. Visitors will be able to use a phone number when signing in to receive the confirmation link.

We appreciate your patience and understanding as we strive to ensure Mid's campuses are safe, healthy spaces.

How is the College handling pending and positive cases?

1. Case Receipt and Assignment

Maxient self-report is received and assigned.

  • For employees who are not teaching an in-person class, the report will be assigned to HR.
  • For students and instructors teaching in-person classes, the report will be assigned to Safety and Security.

2. Assessment of Situation

Immediate follow up by phone should be made by HR or Safety and Security (depending on the nature of the report). The COVID-19 assessment form should be used to ensure that all pertinent information is collected and assembled. If the report involves an on-campus/in-person class, the course instructor(s) should also be contacted as part of this assessment. All collected information is compiled, and the assessor writes a recommendation for operational adjustments to present to the COVID-19 Care Team.

3. Engagement of Covid-19 Care Team

The COVID-19 Care team assembles to learn about the situation and make decisions about operational changes that may be necessary. This team is briefed on the details of the situation and the recommendation by the assessor. The team finalizes decisions about any operational needs or changes (ie adjustments to work or course delivery, special cleaning and facility needs, etc).

4. Communications

Communications go out according to the positive case communications plan, and additional communications are engaged if directed by the COVID-19 Care Team.

Reference: (Section X. College Message Sent to Potentially-Exposed Individuals.)

5. Case Closure

Each reported case needs to be closed upon completion of these steps and when results of pending tests are known. All materials related to the reported matter, including copies of assessments, recommendations, actions, and communications should be included in the Maxient case.

How is the College communicating positive cases on campus?

Public information about the College’s management and communications regarding confirmed COVID-19 cases is available on our Confirmed COVID cases management webpage. This page also maintains a week-by-week total of confirmed cases.

What are the cleaning protocols and expectations for employees?

Mid’s custodial teams will disinfect during their night shift. Facilities will provide Sanitizer/ Virucide/Cleaner spray, and towels in all classroom areas and in centralized office areas. Because the sanitizer provided is safe for use without gloves, gloves and other disinfecting wipes are not being provided. In the event of an allergy or sensitivity requiring gloves, please make a request to Facilities.

Employees and students should wipe down their workstations, phones, copy machines, light switches, desks, etc. within their own office/classroom areas prior to using and before leaving the space each day.

Example: A classroom is used for a staff meeting. Employees should wipe surfaces prior to sitting down and clean them again once the meeting has ended. This would be the same for a course. Students should clean the area that they use.

What about eating and drinking on campus?

Eating on campus is permitted and no longer restricted to designated areas

Are face coverings required on campus?

Face coverings have been and continue to be an important part of ensuring a safe and healthy environment at Mid throughout the COVID-19 pandemic.

  • Face coverings are not required for fully vaccinated persons.
  • For those who are NOT full vaccinated, face coverings are required in Mid Michigan College facilities.

Eating on campus is permitted and no longer restricted to designated areas.

Various protocols for safety may depend on the situation and environment, and will be communicated as needed.

For those who are not fully vaccinated and cannot wear a face covering for a documented reason, please contact the following department prior to or upon arriving on campus.

Violations of this policy are considered a breach of the Code of Conduct and will be referred to the Director of Student Conduct, Human Resources, and/or Safety & Security as appropriate.

 
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