Release of Information

Release of Information Policy

At the college's discretion, directory information may be released unless a student informs the Office of Enrollment Services in writing that any or all items should not be released without the student's prior consent. Directory information includes name, address, telephone number, date and place of birth, major field of study, participation in officially-recognized activities and sports, dates of attendance, degrees and awards received, and most recent previous educational agency or institution attended.

MMCC also reserves the right to release information without prior student consent under the following conditions:

  1. Requests from faculty and staff who have a legitimate education interest on a "need to know" basis, including student employees or agents of the institution, if necessary to conduct official business, as authorized by the Registrar. Legitimate educational interest includes performing a task related to the regular duties of the employee or agent, the student's education, the discipline of a student, a service or benefit for the student, or maintaining safety and security of the campus.
  2. Requests in compliance with a lawful subpoena or judicial order.
  3. Requests in connection with a student's application for or receipt of financial aid.
  4. Requests by state authorities and agencies specifically exempted from the prior consent requirements by the Act--organizations conducting studies on behalf of the college, if such studies do not permit the personal identification of students to any persons other than to representatives of such organizations and if the personal identification data is destroyed when no longer needed.
  5. Information submitted to accrediting organizations.
  6. Requests by parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1954.
  7. In the case of emergencies, MMCC may release information from education records to appropriate persons in connection with an emergency, if the knowledge of such information is necessary to protect the health or safety of a student or other persons.
  8. To authorized federal officials who have need to audit and evaluate federally-supported programs.
  9. The results of any disciplinary proceeding conducted by the college against an alleged perpetrator of a crime of violence to the alleged victim of that crime.
  10. To verify the accuracy of any information contained in what purports to be an official college document (e.g. a transcript or diploma) or is provided to a third party.
 
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